5 ways to be a better event manager

5 ways to be a better event manager

We understand just how much blood, sweat and tears goes into planning an event. Whether you’re organising a large scale exhibition for 500 or intimate board meeting for 5, events management can be stressful and demanding. Take a deep breath; we’re here to help with five ways to be a better event manager.

1. Network

Networking is crucial to every professional but for event organisers it can be an especially useful way to make connections and seek inspiration. The most successful networkers build relationships by listening and connecting others with people and companies that can assist.

With a large amount of free networking events in Melbourne to choose from, you’ll be meeting likeminded people in no time. Do your research and narrow down options by investigating event itineraries, guest speakers, and sponsors. Remember to bring business cards, and follow up and follow through – if you told someone you would get in touch with them, do it! One of the easiest ways to follow up is with a LinkedIn invitation.

2. Be innovative

The industry is forever evolving and the role of technology will be continue to play a crucial role in the facilitation of meetings and events. Embrace life-long learning, and stay ahead of the game by reading the best event blogs and keeping up to date with industry trends.

Technology has allowed attendees to have more control of their event experience, and we have no choice but to adapt. Embrace it, and think about ways to further engage your attendees. Formal Q&A sessions can be transformed into real time interactive discussions via Twitter and event ROI and feedback has never been so simple to measure with online survey tools and integrated event applications.

3. Delegate

There is no ‘I’ in team! There is little doubt that a successful event manager needs unbelievable organisational and multitasking skills in order to plan an event; however those who are unable to trust their team often fail as leaders. Trust is an essential element in the relationship of any event manager and his or her team, and micromanaging gets you nowhere.

Without a strong team environment and the appropriate delegation of responsibilities, the finer details of an event or project may be missed. A great way to keep your team on track is to use a gannt chart or project timeline. This will help you and your team understand who is responsible for what, as well as track each task or milestone and allow you to effectively delegate and allocate resources.

4. Use online resources

-Join an event planning LinkedIn group -Keep up to date with event industry trends -Download free event planning ebooks and templates -Use an online registration system -Get event inspiration and tips from BizBash -Manage your event logistics online -Set up your Google Alerts for terms ‘event planning’ and ‘event management’ –Five books every event professional should read -Share important online files with your client with Dropbox -Subscribe to an event management blog -Use our Blog 215 event planning checklist -Learn essential event planning terms and lingo

5. Reflect
After every event or project it is important to reflect and analyse feedback. Enjoy the praise, but accept criticism and be open to new ideas. Share anything that didn’t go to plan with the wider team and brainstorm ways to improve. Every small detail makes a difference and can help you predict the unpredictable for your next event.

Contact us

Planning an event or conference in Melbourne? The flexible Bell City Ballroom and 15 spaces within the Bell City Event Centre can cater for small meetings to large scale conferences and celebrations. Contact our friendly team to find out more: +61 3 9485 0382, or click here to email us.

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